PAVE Application Documents: Checklist and Translation Rules
To be approved for the QSE, the AAVSB needs your academic documents sent directly by your veterinary school, proof of English proficiency, an identity check and certified translations of anything not in English. Everything must arrive by the cutoff for your chosen exam: October 31 for January, March 31 for May and June 30 for September. Most delays come from schools that are slow to send records and translations that do not meet the rules. This checklist covers each item as of October 2026, and it is the first practical step in the PAVE program.
This is general information based on the AAVSB's published requirements, not legal advice. Requirements change; confirm the current list on the AAVSB application page or email pave@aavsb.org. navleexam.com is not affiliated with the AAVSB.
Before You Apply: Check Your School
PAVE is open only to students and graduates of schools on the AVMA ECFVG-listed school directory. The AAVSB uses that list to confirm the degree comes from an institution recognized by its country's education authority. If your school is missing, you must work with the AVMA to have it added, and the AAVSB cannot say how long that takes. Do this first: nothing else on this list helps if your school is not listed. See is my vet school eligible for PAVE?
The Full Checklist
| Document | Who sends it | Notes |
|---|---|---|
| Online application and fees ($390 application, $1,550 QSE) | You | Credit or debit card only; complete applications only |
| Electronic identity verification | You | Done through DocuSign during the application; otherwise a notarized passport copy and notarized affidavit uploaded to the portal |
| Official final transcript (graduates) | Your veterinary school, directly | By email or mail from the institution |
| Official proof of degree, i.e. diploma (graduates) | Your veterinary school, directly | Same |
| Dean's or principal's letter (students) | Your veterinary school, directly | Academic standing, expected graduation date, confirmation that at least 50% of the program is complete |
| Unofficial transcript or grade report (students) | Your veterinary school | Courses and grades to date |
| Proof of English proficiency | Testing agency or school | TOEFL iBT, IELTS Academic or English-instruction letter |
| Certified translations | Professional translation service | For every document not in English, with the originals |
| Name-change document (if needed) | You | Notarized copy of a marriage license, divorce decree or name-change document |
| Accommodations application (if needed) | You and a licensed health care provider | Same cutoff as the application |
Academic Documents
If you have graduated
Ask your veterinary school to send two things directly to the AAVSB: an official final transcript and official proof of your degree or qualification (your diploma). The AAVSB accepts them by email or by mail, as long as they come from the institution, not from you. Copies you upload yourself are not a substitute.
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